This Agreement has been developed through joint discussions between Brighton Fringe Ltd (‘Brighton Fringe’) and Brighton Fringe venue managers (‘Venue Managers’) in relation to working arrangements for the annual Brighton Fringe festival (‘the Festival’).
We aim for this Agreement to benefit all Brighton Fringe stakeholders. It is designed to be both a statement of intent and commitment and must be agreed to before taking part in the Festival each year.
Brighton Fringe agrees to:
- Operate in a fair and impartial way.
- Make details of venues and spaces available to potential participants via. Eventotron.
- Sell tickets on behalf of registered Brighton Fringe events at all participating venues via the Brighton Fringe website, app, phone lines and physical box office.
- Promote Brighton Fringe in print and online via social media (Twitter, Instagram and Facebook), newsletter mail outs, and in the press and large-scale outdoor marketing campaign.
- Create and deliver venue boards and bunting to help identify venues during the Festival.
- Communicate any updates that impact on participants and venues in a timely manner via email and social media.
- Provide and maintain a venues’-specific Brighton Fringe Facebook group.
- Hold monthly Venue Manager meetings throughout the year (not August) and consult with Venue Managers on changes that may affect their work as part of the Festival.
- Hold annual elections for the post of Venue Manager Observer on the Board of Brighton Fringe, and invite this person to quarterly Board Meetings.
- Negotiate and present proposed PPL PRS tariffs to Venue Managers each year and act as an intermediary to represent the interests of both venues and participants.
- Pay out box office settlements no later than 6 weeks after the end of the Festival.
Venue Managers agree to:
- Provide a minimum of 30% allocation of tickets to all performances of all events to the Brighton Fringe box office, including all concession priced tickets.
- For all settlements paid by Brighton Fringe to Venue Managers, forward any monies owed to participating companies within one month of receipt of their Brighton Fringe Settlement and to notify Brighton Fringe of any occasions where this has not taken place, together with details as to when payment will be completed.
- Ensure that all participating companies are issued with a contract, written in plain English, which outlines any hire charges, box office and door splits, financial obligations, settlement schedules and other fees or penalties that may apply. Have a sample contract prepared to show to prospective companies if requested.
- Provide up-to-date venue details and specifications to all companies and to Brighton Fringe.
- Reply to emails, phone calls or messages regarding Brighton Fringe in a timely and professional manner (within 48 hours during festival time).
- Ensure that Brighton Fringe has the contact details of at least one member of each participating company, so that we can share as much information as possible with participants.
- Comply with applicable licensing, equalities, employment and health and safety legislation. Implement an Equal Opportunities policy.
- Ensure that all information regarding events taking place at their venue(s) are inputted correctly in Eventotron.
- Endeavour to ensure that all events start on time and do not over-run.
- Communicate details of cancelled events to the Brighton Fringe Box Office as soon as possible, and contact any audience members who have booked through the venue box office in good time.
- Aim to make their venue as accessible as possible.
- Aim to reduce the environmental impact of the Festival and encourage sustainability, in line with the Brighton Fringe Environmental Policy.
- Display the Brighton Fringe venue board in a prominent location on the exterior of the venue.
- Display any relevant Brighton Fringe publicity including bunting, posters and flyers in prominent locations throughout their venue.
- If a dispute arises with a participating company that cannot be resolved, seek to arrange mediation by Brighton Fringe.
- Work together with participating companies and Brighton Fringe for the development of the Festival and its future.
- Provide proof of Public Liability Insurance to Brighton Fringe no later than Friday 11 March 2022, in the form of a policy number and supplier name via Eventotron.
- Provide a venue Risk Assessment to Brighton Fringe no later than Friday 11 March, via Eventotron.
- Familiarise yourself with all PRS and PPL licence fee tariffs and deductions and Brighton Fringe commission so as to accurately inform participants.
If a Venue is unable to comply with the terms set out above, then they should contact Brighton Fringe as soon as possible to seek a resolution. In the case of continued non-compliance, the status of the Venue’s participation will be raised to the Brighton Fringe Board for review. This review will determine whether the venue in question will be allowed to participate in future Brighton Fringe festivals and if so, in what capacity.