Now that you’re registered and visible to participants, you’re ready to start receiving applications and programming events!
Each time an event applies to your venue, you will be sent an email from Eventotron to let you know. To check your pending applications, go to the Venues section on Eventotron, where you will see a blue notification for pending applications. Click into your venue and go to the ‘Applications’ tab to see more details. When an event sends you an application they can either select ‘I have already confirmed a slot with this venue’ or ‘I am hoping this venue will make an offer’. If you are aware of the event, and have already agreed dates, times etc., you’re able to accept them immediately by clicking the green ‘Accept’ button. Alternatively you can click ‘Make an offer’, ready to make an offer! The event will receive an email that you can customise with hire details to let them know that you have sent an offer, and they will then need to log in and accept it. Once they have, their event will move from your ‘Applications’ tab to the ‘Events’ tab.
Tip: Even if you have already agreed to host an event with a company or producer directly, we still need this to be confirmed through Eventotron.
Tip: We strongly recommend that you do not make offers to participants if you have had no prior contact with them. Even just a quick phone call to confirm their availability and make sure that the show will fit in your space is vital at this stage, to avoid issues further down the line.
If you can’t/don’t want to host the event at your venue, click “Decline”.
Some venues choose to then complete registrations on behalf of participants, so please liaise with each participant about how you would like to proceed with their registration. If you agree that the participant will carry on with the registration, you will still be able to view the information they have entered to double check for any mistakes before the listing goes to print.