Terms & Conditions
Participant & Registration Terms and Conditions
Brighton Fringe Limited is a non-profit distributing charitable organisation set-up to run, promote and develop the annual Brighton Fringe. Registration forms must be completed and payments made in full by the deadline date of 17 January 2020 at midday. We reserve the right to withdraw from the brochure any listing or advertisement for which payment has not been made. Brighton Fring e reserves the right to retain any money made through ticket sales that is outstanding to Brighton Fringe.
Early Bird Discount
To apply for the Early Bird discount your registration and payment must reach Brighton Fringe by midday on 6 December 2019. Any payments or registrations after this date will be charged at the standard applicable rate.
Late Payments/Failure to Pay
In accordance with the Late Payment of Commercial Debts (Interest) Act 1998, Brighton Fringe reserves the right to claim statutory interest at 8% above the Bank of England base rate at the date the debt becomes overdue which is 17 January 2020. Brighton Fringe reserves the right to remove any event not paid for. Brighton Fringe reserves the right to withhold any outstanding amounts owed to Brighton Fringe from the participant’s settlement.
Charities and Educational Bodies
If you have registered your event or bought any advertising at the special rate for registered charities, we will require a valid charity number. We reserve the right to charge the full fee if a charity number cannot be provided or verified at the Charities Commission Website.
We will only offer a full refund if your event is cancelled before either the Early Bird deadline of 6 December, or the final registration deadline of 17 January 2020, whichever is relevant to registration fee paid by the event in question.
In the rare case that a paid brochure listing doesn’t feature in print, we will give a full refund of the registration fee. No compensation will be given for listings with incorrect information. We cannot be held responsible for loss of audience.
Use the proofing opportunity during registration to ensure there are no mistakes in the information you are providing us. Not all mistakes can be rectified once the registration has been submitted. After the registration deadline Brighton Fringe will have all registrations professionally proofed for spelling and grammar. However, it is still the responsibility of the participant to ensure this is correct at the point of registration.
We reserve the right to edit any material supplied that we consider, in our sole discretion, to be offensive, defamatory and/or risk any criminal or civil action being brought against Brighton Fringe Limited. Brighton Fringe stands for diversity, inclusion and equality. If we consider, in our sole discretion, the content of any event to discriminate against any of the protected characteristics as outlined in the Equality Act 2010, we reserve the right to remove the event from our programme, and refund the registration fee. If this occurs, you will have the right to appeal our decision with the Brighton Fringe Board of Trustees. Their decision will be final and binding.
You are responsible for obtaining the proper and relevant rights and permissions to perform or adapt work that is under copyright from the author, literary agent or publisher of the work. These details can usually be found on the inside cover or first pages of the script. Make sure that you have informed the relevant contacts if this applies to your event. Brighton Fringe are not liable for any breaches of copyright.
Taste and Decency: Language on Publicity Marketing Material
When putting together your marketing material, Brighton Fringe ask that you consider the guidelines and advice of The Committees of Advertising Practice (CAP).
Contacting Brighton Fringe
You will be provided with a direct email address and contact number for Brighton Fringe. The Brighton Fringe team will be available seven days a week during the festival and Monday – Friday the rest of the year. It is the responsibility of the participant to ensure Brighton Fringe is informed of any changes to your event details immediately. If you do not get a response to an email please call us.
For more information, click here.
Changes to Event Details
You must inform Brighton Fringe immediately of any necessary updates or changes to your event details. Once a registration has been finalised and paid for, you can make no further edits to your listing yourself, only Brighton Fringe can make changes to your listing on your behalf. A change request incurs a fee of £6 (inc. VAT). Change requests during May may take up to 48 hours to action. On completing a change request Brighton Fringe will notify you that the changes have been made and it is the responsibility of the participant to check that the relevant changes have been updated correctly. If there are any issues contact us as soon as possible. Brighton Fringe is not responsible for changes it has not been informed about or any changes that have not been confirmed as correctly updated.
Cancellation of Registration
After the Early Bird registration of 6 December 2019 or final registration deadline of 17 January 2020 (whichever is applicable to the registration fee paid by the event) event cancellations will be charged at the following rates:
Brighton Fringe reserves the right to impose an administrative charge of up to £25.50 (inc. VAT) (per performance for ticketed events) or £7.50 (inc. VAT) (per performance for free/non ticketed events). Cancellations with 48 hours’ notice or less will incur an additional late cancellation fee of £20 plus VAT. Brighton Fringe has the right to waive these fees depending on the circumstances that you provide.
Brighton Fringe will ensure that the website and Brighton Fringe Box Office are updated with any cancellation details. Brighton Fringe will ensure that anyone who has purchased a ticket through the Brighton Fringe Box Office is refunded; any costs incurred will be passed on to the participant.
Cancellations of performances due to low ticket sales will incur a charge per performance cancelled. Brighton Fringe support companies to maximise sales; please contact us at the earliest opportunity if you would like advice about promotion.
Brighton Fringe strongly advise that all performing companies communicate the correct duration, start and end time for all events.
While the Brighton Fringe office endeavour to publicise any changes or cancellations to an event on the website, it is the responsibility of the participant to publicise the facts as effectively as possible at the venue and anywhere else the event may have been publicised.
Press and Publicity
Participants are responsible for their own additional publicity, including the distribution and displaying of flyers and posters. Make sure you include the Brighton Fringe logo on additional print (available to download from the website). Brighton Fringe does not guarantee an audience.
WARNING - Please note that fly-posting is illegal and any costs incurred by Brighton Fringe due to fly posting will be charged to the participant.
Brighton and Hove City Council brought in a ban on street flyering in April 2008. You now require a license in order to do this. Brighton Fringe have coordinated free flyering passes for Brighton Fringe participants with Brighton & Hove Council, enabling flyering throughout the festival in any areas of Brighton & Hove from 10am – 10pm, 7 days a week (usually from the last week of April, 2020 dates TBC). All you need to do is include the Brighton Fringe logo on your flyers, this will act as your pass. Our full terms for flyering throughout Brighton Fringe 2020 will be confirmed in April 2020 and participants will be notified in newsletters, on our website and on social media. Failure to include the Brighton Fringe logo on your flyers may result in a fine from the council. Any costs incurred will not be the responsibility of Brighton Fringe.
One event image to be used for both your web and brochure listing should be submitted to Brighton Fringe by midday on 17 January 2020, this can be uploaded through the registration area at the time of registering your event. A guide to correct imaging is provided on the Brighton Fringe website. Brighton Fringe is not responsible for the quality of images submitted by participants.
Brighton Fringe has the right to refuse an image that is of poor quality, not to the required specifications, incorrectly labelled or deemed to be offensive. There is no compensation for failing to get images to us by the deadline. Failure to submit a quality image before the deadline will result in a default image for listings.
Where participants have failed to submit an image for the brochure or website a default image will appear. Participants must ensure they have read the terms and conditions for submitting images and advert artwork. Please ensure you have the copyright to use the image you submit.
Press and Promotional Tickets
Brighton Fringe will allocate up to eight complimentary tickets per session to the press on your behalf unless otherwise requested on the registration form. Workshops are exempt, and participants will be contacted and informed directly of any press interest. Multiple requests for tickets will be at the discretion of the participant. If we require tickets for other promotional offers we will contact you directly before doing so unless you have requested otherwise on the registration form.
Arts Industry Tickets
Brighton Fringe will allocate one complimentary ticket per arts industry professional per event on your behalf unless otherwise requested on the registration form. Workshops are exempt, and participants will be contacted and informed directly of any interest. Multiple requests for tickets will be at the discretion of the participant.
Personal Assistant Tickets
Brighton Fringe will issue one complimentary ticket to the assistants of disabled (both visible and non-visible) customers who would otherwise be unable to attend an event.
2-for-1 offers for Friends of Brighton Fringe
Brighton Fringe will automatically offer anyone that is a registered Friend of Brighton Fringe one complimentary ticket when purchasing another at full price for the performance dates specified (up to a limit of two pairs of tickets per customer per show) unless otherwise requested on the registration form. Concessionary rate tickets are not eligible for this offer.
Please note that Brighton Fringe is not responsible for the running of your event or sale of tickets through your own or the venue’s box office. We are only responsible for the administration of ticket sales through the Brighton Fringe Box Office.
Box Office Information
It is the responsibility of the participant to provide Brighton Fringe with a contact for the person managing the sale of tickets for that event in the registration form. Brighton Fringe is only responsible for those tickets sold through the Brighton Fringe Box Office.
It is the responsibility of the participant to inform the Brighton Fringe Box Office of any seating plans, seating arrangements, allocated seating and restricted views at the point of registering and prior to the deadline dates; either the Early Bird deadline of 6 December 2019, or the final registration deadline of 17 January 2020. Brighton Fringe cannot be held responsible for any errors due to the provision of incorrect information, or the non-provision of information, by participants.
Brighton Fringe Ticket Allocation
Tickets allocated to the Brighton Fringe will be managed on a daily basis by Brighton Fringe. Participants have the right to contact Brighton Fringe to request a re-allocation of tickets where necessary. Brighton Fringe must be allocated a minimum of 30% of your total tickets available for each performance. The details provided must be correct at the point of registering and Brighton Fringe updated and informed immediately of any changes.
Brighton Fringe is only responsible for the refund of tickets sold by them, the refund of all other tickets are the responsibility of the participant.
Brighton fringe reserves the right to pass on any costs incurred, when refunding tickets, due to the provision of incorrect information, or the non-provision of information, by participants.
Ticket Sales Reports
A login is provided to each company to allow you access to your ticket sales details 24 hours a day. These sales reports are limited to tickets sold through the Brighton Fringe ticketing system and will not necessarily include those sold directly through the venue.
It is the responsibility of the registrant to ensure that customer reports are generated before the event in order to verify customer details on the door.
Commission and Settlement
Brighton Fringe will deduct a 7.8% commission (inc. VAT) on all tickets sold through the Brighton Fringe Box Office and website, as well as any PRS payments (plus VAT) if applicable.
The commission is calculated on your gross sales (i.e. before tax is deducted). It is your responsibility to settle any VAT or tax liabilities as appropriate.
All companies who have one or more members coming from outside the UK should complete an FEU8 tax form to be eligible to make a reduced tax payment.
Brighton Fringe must withhold Foreign Entertainers Unit Tax from all companies who have one or more members coming from outside the UK and whose earnings go above the personal tax threshold of the given tax year.
Payments to foreign accounts will incur a bank transfer charge which will be deducted from your settlement. We reserve the right to withhold any outstanding amounts owed to the Brighton Fringe from the participant’s settlement.
Settlements will be paid within six weeks of the festival ending. Payment will be made by BACS (or by cheque if requested) to the person or organisation detailed in the registration form. A final sales report with a summary of any deductions will be made available to you via Eventotron. If your event was registered by your venue, your money and statement will be sent directly to them unless otherwise specified. It is then your venue’s responsibility to forward on your agreed settlement to you. Refer to your contract with your venue for their pay out date, please bear in mind that they may need some extra time to work out your final settlement which includes ticket sales through their own box office.
Where ticket settlements have been paid out as requested, Brighton Fringe is not responsible for any payments due to third parties e.g. artists, performers, venues, external promoters or box offices.
Brighton Fringe is not responsible for late payments if incorrect bank details have been provided at the point of registration.
Additional Brochure Advertising
Payment is due on receipt of an invoice or on completion of the online registration form. We are unable to accept a cancellation after a signed agreement has been received and/or payment has been made. Due to variances in the print process we cannot guarantee a match of colours exactly and in respect of this any proofs supplied are a guide only. Brighton Fringe reserves the right to claim statutory interest at 8% above the Bank of England base rate at the date the debt becomes overdue in accordance with the late payment of commercial debts (Interest) Act 1998. Brighton Fringe reserves the right to reject supplied advertising copy; this shall not be deemed in breach of contract but will require the advertiser or its agents to supply new copy. Once a booking has been made, it is the advertiser’s responsibility to supply copy before the deadline of 17 January 2020. Any orders taken out after this date must be supplied immediately on receipt of an order form. An advertisement that cannot run because of late supply will be charged at the full rate. Brighton Fringe can accept no liability for any loss or damage caused by error or inaccuracy in the printing of omissions of any advertisement. Brighton Fringe owns the copyright on all advertisements written or designed by them or their agents. Any reproduction of any advertisement published in brochure is expressly forbidden.
It is the responsibility of the participant to communicate effectively on all levels with the venue.
Even if a venue holds a PRS licence, all participants are required to state upon completion of the registration form if copyrighted music will be used during their event. You will be required to pay a PRS fee for music royalties if your event uses any music still in copyright. Free or donations events do not need to pay PRS. In the event of failure to supply information in regards to music usage it will be assumed that copyrighted music was used throughout the duration of the performance and deductions will be made accordingly. PRS fees are deducted at settlement.
Any participant that is not a UK resident, or is employing artists, performers or production team members that are not UK residents, must complete a Foreign Entertainers Unit tax form and inform Brighton Fringe of any tax to be paid out of ticket settlements. Withholding this information and failure to complete the forms will mean an automatic 20% deduction in settlement that will then be paid to FEU by Brighton Fringe on that participant’s behalf. If your application to the HMRC arrives late and it turns out you are not liable to pay FEU tax you will need to contact the HMRC directly to claim the funds back.
Disputes between parties outside of Brighton Fringe are not to be arbitrated by Brighton Fringe and its relevant services. Any disputes related to Brighton Fringe will be dealt with in-house quickly and efficiently for all persons involved.
Completion of payment for registration indicates your acceptance of the Terms and Conditions above.