Completion of payment for registration indicates your acceptance of the Terms and Conditions.
Insurance - updated 22/02/22
All Brighton Fringe events must have PLI for Brighton Fringe 2022 and be able to provide proof of PLI (Insurance Company name plus Policy Number) by 25 March 2022.
Proofing
Please check all copy for your event details to ensure there are no mistakes in the information you are providing us. It is your responsibility to ensure this is correct at the point of registration.
Content Control
Brighton Fringe reserve the right to edit any material supplied that we consider, at our sole discretion, to be offensive, defamatory and/or risk any criminal or civil action being brought against Brighton Fringe Limited. Brighton Fringe stands for diversity, inclusion and equality. If we consider, in our sole discretion, the content of any event to discriminate against any of the protected characteristics as outlined in the Equality Act 2010, we reserve the right to remove the event from our programme, and refund the registration fee. If this occurs, you will have the right to appeal our decision with the Brighton Fringe Board of Trustees. Their decision will be final and binding.
Copyright
You are responsible for obtaining the proper and relevant rights and permissions to perform or adapt work that is under copyright from the author, literary agent or publisher of the work. These details can usually be found on the inside cover or first pages of the script. Make sure that you have informed the relevant contacts if this applies to your event. Brighton Fringe are not liable for any breaches of copyright.
Taste and Decency: Language on Publicity Marketing Material
When putting together your marketing material, Brighton Fringe asks that participants consider the guidelines and advice of The Committees of Advertising Practice (CAP).
GDPR
Brighton Fringe will use details provided in Eventotron to contact you with information relevant to performing at Brighton Fringe. To opt out of this, please email [javascript protected email address].
For more information, see: https://www.brightonfringe.org/privacy-policy/
Advertising changes
While Brighton Fringe endeavours to publicise any changes or cancellations to an event on the Brighton Fringe website and mobile app, it is the responsibility of the participant to make any changes known as quickly as possible at the venue and anywhere else the event may have been publicised.
Press and Publicity
Brighton Fringe does not guarantee an audience. Participants are responsible for their own additional publicity and press, including press releases and the design, production, distribution and display of flyers, posters and any online advertising. Make sure you include the Brighton Fringe logo on all publicity (available to download from the Brighton Fringe website).
WARNING - Please note that fly-posting is illegal and any costs incurred by Brighton Fringe due to fly posting will be passed onto the participant.
Flyering – Updated 22/02/22
In April 2008 Brighton and Hove City Council introduced a flyering ban, preventing the distribution of free printed materials. This has meant that if you would like to flyer in Brighton & Hove, you must obtain a flyering licence through the council. Historically, Brighton Fringe has coordinated free flyering passes for Brighton Fringe Participants with Brighton & Hove Council, however as of 2022 this will begin to be phased out.
Brighton and Hove City Council has said that as of 2022 any Fringe participants wanting to flyer must purchase their own flyering licence at the Fringe rate of £32. There will be some areas in the centre of the city which will be made exempt to this within certain hours, and when we have that information we will update you via newsletters, social media and update the website page.
Within the exemption areas, flyering will only be allowed with inclusion of a Brighton Fringe logo on flyers. If you are flyering outside of the exemption zone you must purchase and display a flyering licence from the council or risk receiving a Fixed Penalty Notice (FNP).
Images
Brighton Fringe has the right to refuse an image that is of poor quality, not to the required specifications, incorrectly labelled or deemed to be offensive. Please ensure you have the copyright to use the image you submit. Brighton Fringe is not liable for any breaches of copyright and any fines or charges will be passed onto the participant.
Press and Promotional Tickets
Brighton Fringe will allocate up to four complimentary tickets per session to the press on the participants behalf unless otherwise requested on the registration form. Workshops are exempt, and participants will be contacted and informed directly of any press interest. Multiple requests for tickets will be at the discretion of the participant. If we require tickets for other promotional offers we will contact you directly before doing so unless you have requested otherwise on the registration form.
Arts Industry Tickets
Brighton Fringe will allocate one complimentary ticket per arts industry professional per event on your behalf unless otherwise requested on the registration form. Workshops are exempt, and participants will be contacted and informed directly of any interest. Multiple requests for tickets will be at the discretion of the participant.
Personal Assistant Tickets
Brighton Fringe will issue one complimentary ticket to the assistants of disabled (both visible and non-visible) customers who would otherwise be unable to attend an event.
Box Office Information
It is the responsibility of the participant to provide Brighton Fringe with a contact for the person managing the sale of tickets for their event(s) in Eventotron. Brighton Fringe is only responsible for those tickets sold through the Brighton Fringe Box Office.
Audience Seating
It is the responsibility of the participant and venue to inform the Brighton Fringe Box Office of any seating plans, seating arrangements, allocated seating and restricted views at the point of registering. Brighton Fringe cannot be held responsible for any errors due to the provision of incorrect information, or the non-provision of information, by participants or venues.
Brighton Fringe Ticket Allocation
Tickets allocated to the Brighton Fringe will be managed on a daily basis by Brighton Fringe. Participants have the right to contact Brighton Fringe to request a re-allocation of tickets where necessary. Brighton Fringe must be allocated a minimum of 30% of the total tickets available for each performance. The details provided must be correct at the point of registering and Brighton Fringe must be informed immediately of any changes.
Ticket Refunds
Brighton Fringe is only responsible for the refund of tickets sold through the Brighton Fringe Box Office, the refund of all other tickets are the responsibility of the participant. Brighton Fringe reserves the right to pass on any costs incurred when refunding tickets due to the provision of incorrect information or the non-provision of information by participants.
The Brighton Fringe ticket refund policy usually requires 48 hours’ advance notice from the ticket purchaser. Within 48 hours of the event starting, refunds will only be granted with prior approval from the venue or participant and will be considered on a case-by-case basis. In the event that Brighton Fringe Box Office cannot contact the venue management or participant in time before the start of the event, or if there are no contact details available, then the Brighton Fringe Box Office reserves the right to use their own discretion when issuing refunds.
If a customer has a grievance and requests a refund after an event has finished, Brighton Fringe will pass the complaint to the venue management or participant who will make a decision on whether or not to offer a refund, and instruct Brighton Fringe accordingly.
Ticket Sales Report
A login to the online box office account is provided to each company to allow the participant access to ticket sales details 24 hours a day. These sales reports are limited to tickets sold through the Brighton Fringe ticketing system and will not necessarily include those sold directly through the venue. It is the responsibility of the participant to ensure that customer reports are generated before the event in order to verify customer details on the door.
Commission and Settlement
Brighton Fringe will deduct a 6.5% commission (plus VAT) on all tickets sold through the Brighton Fringe Box Office and website, as well as any PRS PPL payments (plus VAT) if applicable. The commission is calculated on your gross sales (i.e. before tax is deducted). It is your responsibility to settle any VAT or tax liabilities as appropriate. The rate of VAT on commission will change on 31 March 2022 from 12.5% to 20%.
Brighton Fringe may be obliged to withhold Foreign Entertainers Unit Tax for companies with one or more non-UK performers. See the FEU section below for more info.
Payments to foreign accounts will incur a bank transfer charge which will be deducted from your settlement.
Settlements will be paid within six weeks of the festival ending. Payment will be made by BACS to the person or organisation detailed in the registration form. A final sales report with a summary of any deductions will be made available to you via Eventotron. If your event was registered by your venue, your settlement and statement will be sent directly to them unless otherwise specified. It is then your venue’s responsibility to forward on your agreed settlement to you. Refer to your contract with your venue for their pay out date, please bear in mind that they may need some extra time to work out your final settlement which includes ticket sales through their own box office.
Where ticket settlements have been paid out as requested, Brighton Fringe is not responsible for any payments due to third parties e.g. artists, performers, venues, external promoters or box offices.
Brighton Fringe is not responsible for late payments if incorrect bank details have been provided at the point of registration.
Venues
It is the responsibility of the participant to communicate effectively with their venue. Participants should ensure they are clear on the financial agreement with the venue before taking part in Brighton Fringe, and be in receipt of a contract agreeing to the financial and all other arrangements.
PPL and PRS
Even if a venue holds a PRS licence, all participants are required to state upon completion of the registration form if copyrighted music will be used during their event. You will be required to pay a PRS and PPL fee for music royalties if your event uses any music that is still in copyright. Free or donation events do not need to pay PRS or PPL. In the event of failure to supply information in regard to music usage it will be assumed that copyrighted music was used throughout the duration of the performance and deductions will be made accordingly. PRS PPL fees are deducted at settlement. Information of music usage should be provided to Brighton Fringe via Eventotron by 17 May 2022. Any late supply of information may result in the full fees being deducted.
FEU
Any participant that is not a UK resident, or is employing artists or performers that are not UK residents, must complete a Foreign Entertainers Unit tax form and inform Brighton Fringe of any tax to be paid out of ticket settlements. Withholding this information and failure to complete the forms will mean an automatic 20% deduction in settlement that will then be paid to FEU by Brighton Fringe on that participant’s behalf. If your application to the HMRC arrives late and it turns out you are not liable to pay FEU tax you will need to contact the HMRC directly to claim the funds back. Brighton Fringe is not liable for any incorrect FEU payments made as a result of a lack of, incomplete or incorrect information provided by the participant.
Registration Payment
Registration must be completed and payments made in full via Eventotron before tickets can go on sale. Brighton Fringe reserves the right to retain any money made through ticket sales that is outstanding to Brighton Fringe.
Registration fee refunds in event of event cancellation
If a registered event is cancelled after the nominated registration deadlines of 17:00 on 26 November, 17:00 on 21 January 17:00 on 18 February or 17:00 on 7 March, no registration fee refunds will be made by Brighton Fringe.
If an event is cancelled before the registration deadlines of 17:00 on 26 November, 17:00 on 21 January, 17:00 on 18 February or 17:00 on 7 March, or if an event is cancelled due to COVID-19, participants are eligible for a refund of 100% of their registration fee paid. Participants should request this by emailing [javascript protected email address].
There will be no additional cancellation fees at Brighton Fringe 2022.
Registration fee refunds in event of Festival cancellation or curtailment
If any in-person events of Brighton Fringe need to be cancelled due to a declaration of war, disease epidemic including COVID-19, natural disaster events that fall under the legal term, “Act of God, or period of national mourning, the festival will go ahead digitally where possible and participants with in-person events will be given the option to transfer to digital and receive a refund of the difference between the in-person and digital registration fees. In case of such cancellation or curtailment, or of a full festival cancellation or curtailment of all events, participants will also be given the chance to postpone their registration to 2023 for no additional charge. In the case of a full cancellation or curtailment, or in the case of participants with in-person events not wanting to transfer to digital or to 2023, participants will receive 100% refund on their registration if cancellation takes place before 1 March 2022. After 1 March 2022, participants will receive 70% refund on registration fees with 30% going towards Brighton Fringe Ltd to cover costs incurred
Disputes
Disputes between parties outside of Brighton Fringe shall not be arbitrated by Brighton Fringe. If a dispute arises between a Brighton Fringe participant and their venue or any other Brighton Fringe stakeholder, Brighton Fringe will arbitrate. You should contact us as soon as possible so we can help to resolve the issue quickly. If arbitration is unsuccessful, Brighton Fringe will recommend other courses of action including but not limited to Citizens Advice, Small Claims Court or independent legal advice.
Contacting Brighton Fringe
The Participant Services Team can be contacted by emailing [javascript protected email address] or calling 01273 764907. The Participant Services office hours are 09:30-17:30, Monday – Friday outside of festival dates, and 7 days a week during the festival. It is the responsibility of the participant to ensure Brighton Fringe is informed of any changes to your event details immediately. If you do not receive a response to an email please call us.
Complaints Procedure
To report any complaints, please email [javascript protected email address], call us on 01273 764907 or write to us at Brighton Fringe, Yacht Werks, 28-29 Richmond Pl, Brighton BN2 9NA. Please see brightonfringe.org/policies/ for full complaints procedure